Necessary Steps for Travel Safety Management

Overseas Emergency Contact Information Sheet/Notice of Temporary Leave

Regardless of the purpose, all faculty and administrative staff and students of Nagasaki University are required to submit Overseas Emergency Contact Information Sheet/Notice of Temporary Leave before traveling abroad.
  • (Faculty and Administrative Staff) After the registration, print out the sheet and submit it to the general affairs division of your department.
  • (Student) After the registration, print out the report, get a signature from your supervisor, and submit it to the student affairs office of your department.
Online System for Overseas Travel Registration

Overseas Travel Insurance

All the students traveling abroad must purchase travel insurance. To prepare for an unforeseen incident that might require a surgery or a medical treatment, it is absolutely necessary to carry travel insurance. Please check the content of your insurance coverage before traveling and be aware that the medical expense can be extremely high without insurance.

In “OSSMA Membership” section of the homepage, travel insurance for OSSMA members is also available for our students.

OSSMA Membership

To support the increasing number of students traveling abroad, we implemented Overseas Student Safety Management Assistance (OSSMA) in our student support system at Nagasaki University. OSSMA provides an assistance 24 hours 365 days in both English and Japanese. Please refer to the examples of services as shown below.

How to Register for OSSMA

      
Half of the service fees for OSSMA registration will be covered by Nagasaki University for the travel listed below.
Who should register?
  1. Student exchange program with a partner university.
  2. Study abroad program or an overseas training session which is a part of a department’s academic educational curriculum.
  3. Oversea activity which is approved by the president.
Membership Fees Length of your travel Membership Fee
  Up to1month    → 1,620 JPY
  Up to 2 months   → 2,700 JPY
  Up to 3 months   → 5,400 JPY
  Up to 4 months   → 7,290 JPY
  Up to 5 months   → 9,180 JPY
  Up to 6 months   → 10,800 JPY
  Up to 9 months   → 12,960 JPY
  Up to 12 months   → 14,580 JPY

*Service fees will generate for the cancellation or change in registration period once your registration is completed.

How to Register ➀.The registration for OSSMA membership should be completed one month prior to your departure. The registration process is resumed during the holiday season, so please be sure to submit your form beforehand if your intended departure overlaps the following period: August 13th – 17th, and December 26th – January 3rd. Download and fill out the form below, and submit it to the Student Exchange Support Division via email(ryugaku@ml.nagasaki-u.ac.jp). It usually takes two weeks for your registration to be completed. Attach Application form ➁.After submitting your form to the Student Exchange Support Division, check the amount of the service fees you owe by downloading the file attached below, and make a bank transfer to a designated bank account.
➂.Your membership card, along with the service guide, will be given to you through the student affairs office of your department/school. 
How to make a payment/Bank Account Information Download the file below to calculate the amount of the service fees you owe for your membership. (Your service fees will be calculated as the half price of the regular membership fees for your part of the payment.)
(Attach membership fees calculation form) Bank Account Information
Name of the bank: Yucho Bank
Branch: 018 Shiten(ゼロイチハチシテン)
Account#: 2394905
Account Name: Nihon Emergency Assistance(ニホンエマージェンシーアシスタンス(カ)

※Bank transfer fee will be at your own expense.


Please make a bank transfer with the name of the service applicant, adding “NU” at the beginning of the name. (EX: NUTaro Nagasaki)
Service Contents Once registered as an OSSMA member, the membership holder and his/her parents will have access to the services listed below:
  1. Information about the travel destination, including travel advisories, common illness and medical services prior to your departure.
  2. Telephone helpline in both English and Japanese 24 hours per day, 365 days per year.
  3. LOCATOR, a web application which can be used to confirm members’ safety and receive updated local information about the destination.
For more detailed information about the service contents, please click the icon below.
Students are responsible for the OSSMA service fees for the travel listed below
Who should register? Students who travel abroad for the reasons listed below have the choice to register for OSSMA membership at their own expense.
(Sightseeing trips are not applicable.)
  1. Study abroad program, seminar, internship or other programs that are personally organized.
Membership Fees

Length of your travel Membership Fee
Up to1 month       →3,240 JPY
Up to 2 months        →5,400 JPY
Up to 3 months        →10,800 JPY
Up to 4 months        →14,580 JPY
Up to 5 months        →18,360 JPY
Up to 6 months        →21,600 JPY
Up to 9 months        →25,920 JPY
Up to 12 months       →29,160 JPY

*Service charge (178 JPY) will be added to the membership fee mentioned above for registration.
*Payment can be made on the website or at a convenience store.

How to Register Registration can be done through the OSSMA homepage. Please contact the Student Exchange Support Division for instructions on registration, log-in ID, and a password. (ryugaku@ml.nagasaki-u.ac.jp)
Deadline for Registration Recommended period for registration: two weeks prior to your departure.
Service Contents Once registered as an OSSMA member, the membership holder and his/her parents will have access to the services listed below:
  1. Information about the travel destination, including travel advisories, common illness and medical services prior to your departure.
  2. Telephone helpline in both English and Japanese 24 hours per day, 365 days per year.
  3. LOCATOR, a web application which can be used to confirm members’ safety and receive updated local information about the destination.
For more detailed information about the service contents, please click the icon below.
  • Handling of Personal Information

    Nippon Emergency Assistance Service Co. will not utilize personal information obtained beyond the scope necessary for the achievement of the specified purpose. Personal information shall only be shared with a third party after obtaining a prior consent, if required under the law, or to protect the life and property of the information holders. Both Nippon Emergency Assistance Service Co. and Nagasaki University agree to the terms mentioned above.

    Students who apply for the OSSMA registration shall be deemed to agree to the terms of handling personal information stated above.

  • Difference between Overseas Travel Insurance and OSSMA

    • Overseas Travel Insurance

      Oversea travel insurance only covers accidents and accidents-related injuries. Incidents under insurance disclaimer clause and the treatment for your chronic illness or pre-existing medical condition will not be covered.
    • OSSMA

      OSSMA offers help finding hospitals and choosing means of transportation or flight in case of emergency. It is not insurance, and you need to purchase your own travel insurance to compensate for the cost of your hospital visits including medical exams and surgeries, attorney fees, or the fee that you might pay for the negotiator in case of kidnapping or abduction.
    Services Overseas Travel Insurance OSSMA
    Identity verification △ Policy number and content of the contract need to be claimed ○ Services can be received by giving out your name and membership number
    Affiliated medical institutions
    Explanation of the medical system in Japanese ○ Worldwide assistance in Japanese
    Language support for hospital visits ○ Operator assistance ○ Operator assistance
    Transportation back home △ Supported by local physician ○ Doctors and nurses may be sent to support from Japan
    Medical treatment monitoring △ Different among insurance companies ○ Patient status will be regularly updated by local doctors
    Second opinion △ Decisions made by local doctors ○ Japanese doctors will assess and evaluate medical status
    Response speed △ Risks of delay in choosing an insurance plan ○ Assistance will begin directly after registration
    Reporting back to the university × ○ Assistance will begin directly after registration
    Dispatching doctors × ○ Japanese doctors can be dispatched
    Items not covered by insurance × There are items that are not covered by insurance ○ Services will be provided under any circumstances
    Pre-existing medical conditions × Pre-existing medical conditions are not covered by the plan ○ Services will be provided under any circumstances
    Consultation service × ○ Hospital information, various kinds of information, transport simulation, etc.

    Contrast of service contents between Overseas Travel Insurance and OSSMA

    Study Abroad Insurance with OSSMA

    Study Abroad Insurance with OSSMA is a travel abroad insurance plan that can only be purchased by OSSMA members. The plan is 40~50% cheaper than standard foreign travel insurance plans by streamlining insurance coverage. For more details, please click the icon “Study Abroad Insurance with OSSMA”.

    OSSMA’s services are available as long as the student holds a foreign travel insurance plan, no matter which company your provider is. If you wish to purchase Study Abroad Insurance with OSSMA, complete the application process below and send the application form to the Japan Emergency Assistance co. You are responsible for properly submitting the forms as we do not receive them at our office.

    Membership Cancellation and Shortening of Service Period Policy

    If you wish to cancel your OSSMA membership or shorten the service period before the date of your departure, following service charges will be deducted from your refund.

    Time of Cancellation Membership for less than 6 month Membership for more than 6 month
    The 25th of the prior month of your departure 500 JPY 500 JPY
    One day before your departure 500 JPY 2,000 JPY
    (The amount stated above excludes sales tax.)

    If you wish to cancel your OSSMA membership or shorten the service period after the date of your departure, following service charges will be deducted from your refund. (Note: You will NOT be refunded if the total amount of your refund is less than 10,000 JPY.)

    Time of Cancellation Membership for less than 6 month Membership for more than 6 month
    After the date of your departure 500 JPY 2,000 JPY
    (The amount stated above excluded sales tax.)
    ※In addition to the service fees, a bank transfer fee will be deducted from the total refund of your service cancellation.

    Notice of Re-entry

    After returning from your travel, please submit Notice of Re-entry to student affairs office of your department.