Home
  -   Necessary Steps for Travel Safety Management

Necessary Steps for Travel Safety Management

Contents

Overseas Emergency Contact Information Sheet/Notice of Temporary Leave

Regardless of the purpose, all faculty and administrative staff and students of Nagasaki University are required to submit Overseas Emergency Contact Information Sheet/Notice of Temporary Leave before traveling abroad.
  • (Faculty and Administrative Staff) After the registration, print out the sheet and submit it to the general affairs division of your department.
  • (Student) After the registration, print out the report, get a signature from your supervisor, and submit it to the student affairs office of your department.
Online System for Overseas Travel Registration
Registration Procedure for Notice of Temporary Leave (Student)

Overseas Travel Insurance

To prepare for an unforeseen incident that might require a surgery or a medical treatment, it is necessary to carry travel insurance. At Nagasaki University, students are required to purchase travel insurance before traveling abroad. Please check the content of your insurance coverage before traveling and be aware that the medical expense can be extremely high without insurance.

OSSMA / OSSMA Plus

To support the increasing number of students traveling abroad, we implemented Overseas Student Safety Management Assistance (OSSMA) in our student support system. OSSMA provides assistance 24 hours 365 days in both English and Japanese. OSSMA is not an overseas travel insurance, and you need to purchase your own travel insurance in addition to the OSSMA membership. OSSMA Plus includes medical expense support on top of the student assistance service. Although OSSMA Plus provides medical expense support, you still need to purchase an additional insurance that covers death, liability for damages and travel delay. Insurance which provides aforementioned coverage will be introduced after you register for OSSMA Plus.

①OSSMA

OSSMA offers help finding hospitals and choosing means of transportation or flight in case of emergency. It is not an insurance, and you need to purchase your own travel insurance 。to compensate for the cost of your hospital visits, medical exams, surgeries, counseling, attorney fees, or the fees for the negotiator in case of abduction.

【How to register for OSSMA】

Half of the membership fee for the registration will be covered by the university for the travel listed below. The membership fee shown in the chart is the amount students will pay for the OSSMA registration.
Who should register?
  1. Students participating in a student exchange program with a partner university.
  2. Students participating in a study abroad program or an oversea training session as a part of department’s academic curriculum.
  3. Students participating in an oversea activity approved by the president.
Membership fee (Length of travel)　（Membership fee – tax excluded）
Up to 1 month ： 1,650 JPY
Up to 2 months ： 2,750 JPY
Up to 3 months ： 5,500 JPY
Up to 4 months ： 7,425 JPY
Up to 5 months ： 9,350 JPY
Up to 6 months ：11,000 JPY
Up to 9 months : 13,200 JPY
Up to 12 months：14,850 JPY
※Service fees will be charged for the cancellation or change in registration period once your registration is completed.
How to register
  1. Download and complete the application form below, and send it to Student Exchange Support Division via email（ryugaku_shien@ml.nagasaki-u.ac.jp）.Your application form should be sent at least one month prior to your departure.
    2. OSSMA Registration Form
  2. After the registration, OSSMA will send you an email regarding membership fee payment. Your membership fee can be paid by credit card or at a convenient store.
  3. Your membership ID number and service guide will be sent to you via email.
How to make a payment. Download the file below to calculate the service fee.
Calculation Sheet
Service content Once registered as an OSSMA member, the membership holder and his/her parents will be able to:
  1. Obtain information about the travel destination, including travel advisories, common illness and medical services prior to departure.
  2. Use telephone helpline in both English and Japanese 24 hours a day, 365 days a year.
  3. Use LOCATOR, which is a web application used to confirm member’s safety and receive updated local information of the destination.
 

Students are responsible for the OSSMA membership fee for the travel listed below.

Who should register? Students who travel abroad for personally organized study abroad program have the choice to register for OSSMA membership at their own expense. (Sightseeing trips are not applicable.)
Membership fee (Length of travel) （Membership fee – tax excluded）
Up to 1 month　：3,300 JPY
Up to 2 months ：5,500 JPY
Up to 3 months : 11,000 JPY
Up to ４months ： 14,850 JPY
Up to ５months ： 18,700 JPY
Up to ６months ： 22,000 JPY
Up to 9 months ： 26,400 JPY
Up to 12 months ： 29,700 JPY
※Payment can be made over the webpage or at a convenient store. (Service fee will be added to the abovementioned membership fee.)
How to register Registration can be completed from the OSSMA webpage. Please contact Student Exchange Support Division（ryugaku_shien@ml.nagasaki-u.ac.jp）for instruction on registration, log-in ID, and password.
Deadline for registration Two weeks prior to your departure.
Service content Once registered as an OSSMA member, the membership holder and his/her parents will be able to:
  1. Obtain information about the travel destination, including travel advisories, common illness and medical services prior to departure.
  2. Use telephone helpline in both English and Japanese 24 hours a day, 365 days a year.
  3. Use LOCATOR, which is a web application used to confirm member’s safety and receive updated local information of the destination.
OSSMA Service Guide (JP)

②OSSMA Plus

In addition to a student assistant service for the students travelling abroad, OSSMA Plus offers medical expense support up to 100 million JPY. However, since OSSMA Plus only provides medical expense support and does not cover death, liability for damages, or flight delay, you need to purchase additional insurance to cover such accidents.

■ Registration Flow
Step 1: Register your OSSMA Plus membership on OSSMA webpage.
(Registration instruction, log-in ID, and password will be provided by Student Exchange Support Division.)
Step 2: Purchase additional insurance for death, liability for damages, and flight delay.
(You will receive an email from OSSMA about liability insurance after you register for OSSMA Plus membership.)

The chart below shows the basic OSSMA Plus membership fee. Please refer to the attached file below to check the cost of liability insurance you need to purchase.

Since registration procedure for OSSMA Plus depends on the type of program you enroll overseas, please make sure to read the following.
Part of the membership fee will be covered by Nagasaki University for the travel listed below.
Who should register? Students participating in a student exchange program with a partner university. ・Students participating in a study abroad program or an oversea training session as a part of department’s academic curriculum. ・Students participating in an oversea activity approved by the president.
Membership fee (Length of travel)　（Membership fee – tax excluded）
Up to 15 days： 4,470 JPY
Up to 1 month： 7,270 JPY
Up to 2 months： 13,170 JPY
Up to 3 months： 20,040 JPY
Up to 4 months： 28,725 JPY
Up to 5 months： 37,300 JPY
Up to 6 months： 44,940 JPY
Up to 7 months： 52,730 JPY
Up to 8 months: 58,320 JPY
Up to 9 months： 63,940 JPY
Up to 10 months： 71,170 JPY
Up to 11 months： 76,760 JPY
Up to 12 months: 82,350 JPY
※ Service fees will be charged for the cancellation or change in registration period once your registration is completed.
How to register Registration can be completed from the OSSMA webpage. Please contact Student Exchange Support Division（ryugaku_shien@ml.nagasaki-u.ac.jp）for instruction on registration, log-in ID, and password. Payment can be made over the webpage or at a convenient store.
Deadline for registration Two weeks prior to your departure.
Service content Once registered as an OSSMA member, the membership holder and his/her parents will be able to:
  1. Obtain information about the travel destination, including travel advisories, common illness and medical services.
  2. Use telephone helpline in both English and Japanese 24 hours a day, 365 days a year.
  3. Use LOCATOR, which is a web application used to confirm member’s safety and receive updated information of the destination.
  4. Receive medical expense support (Up to 100 million JPY）
 
Students are responsible for the OSSMA Plus membership fee for the travel listed below.
Who should register? Students who travel abroad for personally organized study abroad have the choice to register for OSSMA membership at their own expense. (Sightseeing trips are not applicable.)
Membership fee (Length of travel)　　　（Membership fee – tax excluded）
Up to 15 days： 6,120 JPY
Up to 1 month： 8,920 JPY
Up to 2 months： 15,920 JPY
Up to 3 months： 25,540 JPY
Up to 4 months： 36,150 JPY
Up to 5 months： 46,650 JPY
Up to 6 months： 55,940 JPY
Up to 7 months： 65,930 JPY
Up to 8 months： 71,520 JPY
Up to 9 months： 77,140 JPY
Up to 10 months： 86,020 JPY
Up to 11 months： 91,610 JPY
Up to 12 months： 97,200 JPY
Service fee will be added to the abovementioned membership fee.
How to register ➀Download and complete the application form below, and send it to Nihon Emergency Assistance Co. via email (students@emergency.co.jp). Your application form should be sent at least one month prior to your departure. 【OSSMA Plus Registration Form (JP)】 ②After submitting your form, your membership ID and service guide will be sent to you vial email.

  【Email for registration】 Nihon Emergency Assistance Co. Email: students@emergency.co.jp
 
Deadline for registration Two weeks prior to your departure.
Service content Once registered as an OSSMA Plus member, the membership holder and his/her parents will be able to:
  1. Obtain information about the travel destination, including travel advisories, common illness and medical services.
  2. Use telephone helpline in both English and Japanese 24 hours a day, 365 days a year.
  3. Use LOCATOR, which is a web application used to confirm member’s safety and receive updated information of the destination.
  4. Receive medical expense support (Up to 100 million JPY）
【OSSMA Plus Service Guide(JP)】 【Additional Insurance(JP)】 【Comparison of OSSMA Plus & Travel Insurance (JP)】



Issuance of Service Membership Certificate

While OSSMA Plus covers medical expense in addition to the overseas student support service, it is not categorized as travel insurance. Therefore, an insurance coverage certificate will not be sent to you. For those students who need to provide an insurance certificate to the university of your study abroad, OSSMA issues certificate to certify you as a membership holder. If you require a certificate, please make sure to request one from OSSMA Office (students@emergency.co.jp)when you apply for OSSMA Plus membership. Also, please refer to the following sample letter of guarantee and categories of expense covered by OSSMA Plus in advance. 【Certificate of Guarantee】 【Certificate of Additional Insurance】 【OSSMA Plus Contents of warranty】

Handling of Personal Information

Nippon Emergency Assistance Service Co. will not utilize personal information obtained beyond the scope necessary for the achievement of the specified purpose. Personal information shall only be shared with a third party after obtaining a prior consent, if required under the law, or to protect the life and property of the information holders. Both Nippon Emergency Assistance Co. and Nagasaki University agree to the terms mentioned above.

Students who apply for the OSSMA registration shall be deemed to agree to the terms of handling personal information stated above.

Difference between Overseas Travel Insurance and OSSMA

  • Overseas Travel Insurance

    Oversea travel insurance only covers accidents and accidents-related injuries. Incidents under insurance disclaimer clause and the treatment for your chronic illness or pre-existing medical condition will not be covered.

  • OSSMA

    OSSMA offers help finding hospitals and choosing means of transportation or flight in case of emergency. It is not insurance, and you need to purchase your own travel insurance to compensate for the cost of your hospital visits including medical exams and surgeries, attorney fees, or the fee that you might pay for the negotiator in case of kidnapping or abduction.
Services Overseas Travel Insurance OSSMA
Identity verification △　Policy number and content of the contract need to be claimed ○　Services can be received by giving out your name and membership number
Affiliated medical institutions ○ ○
Explanation of the medical system in Japanese ○ ○　Worldwide assistance in Japanese
Language support for hospital visits ○　Operator assistance ○　Operator assistance
Transportation back home △　Supported by local physician ○　Doctors and nurses may be sent to support from Japan
Medical treatment monitoring △　Different among insurance companies ○　Patient status will be regularly updated by local doctors
Second opinion △　Decisions made by local doctors ○　Japanese doctors will assess and evaluate medical status
Response speed △　Risks of delay in choosing an insurance plan ○　Assistance will begin directly after registration
Reporting back to the university × ○　Assistance will begin directly after registration
Dispatching doctors × ○　Japanese doctors can be dispatched
Items not covered by insurance ×　There are items that are not covered by insurance ○　Services will be provided under any circumstances
Pre-existing medical conditions ×　Pre-existing medical conditions are not covered by the plan ○　Services will be provided under any circumstances
Consultation service × ○　Hospital information, various kinds of information, transport simulation, etc.

For more detailed information about difference, please click the icon below.

Contrast of service contents between Overseas Travel Insurance and OSSMA

Membership Cancellation and Shortening of Service Period Policy

If you wish to cancel your OSSMA membership or shorten the service period before the date of your departure, following service charges will be deducted from your refund.

Date of Cancellation Membership for less than 6 month Membership for more than 6 month
The 25th of the prior month of your departure 1,000 JPY 1,000 JPY
One day before your departure 1,000 JPY 2,000 JPY
（Tax-excluded）

If you wish to cancel your OSSMA membership or shorten the service period after the date of your departure, following service charges will be deducted from your refund. (Note: You will NOT get refund if the total amount of your refund is less than 10,000 JPY.)

Date of Cancellation Membership for less than 6 month Membership for more than 6 month
After the date of your departure 1,000 JPY 4,000 JPY
（Tax-excluded）
※If part of your membership is covered by the University, deduction from your refund will be half of the amount stated above.
　　　　　　
※In addition to the service fees, a bank transfer fee will be deducted from the total refund of your service cancellation.

Notice of Re-entry

After returning from your travel, please submit Notice of Re-entry to student affairs office of your department.